RFQ #2023.01 

The City of Russellville, Missouri requests Letters of Interest and Statements of Qualifications for professional engineering services, including design services, development of plans, specifications, cost estimates, and bid documents, and construction inspection services, to assist in a project to improve the Russellville City Park. The $222,466 project will be funded in part through a Cole County American Rescue Plan Act (ARPA) Grant of $50,000, combined with the City’s American Rescue Plan funds in the amount of $167,466, and city matching funds of $5,000. Your Letter of Interest should not exceed five (5) pages total, and should include any information which might help us in the selection process, such as the persons or team you would assign to each project, the backgrounds of those individuals, and other projects your company has recently completed, or are now active. 

Information provided to the City of Russellville must include at a minimum: 

1. The specialized experience and technical competence of the firm with respect to park and recreation projects that could include basketball and pickleball court rehabilitation and/or construction; gravel parking lot construction, and drainage control as needed. Miscellaneous items, such as lighting, fencing, rubberized mulch for the playground, will be added as alternates in the event prices come in lower than expected. Cost estimates will determine the full scope of work to be bid including any add or deduct alternates. 

2. The capacity and capability of the firm to perform the work in question, including specialized services and bidding within a period of twenty-four months beginning April 1, 2023. ARPA Funding must be obligated by the end of calendar year 2024 and expended by the end of calendar year 2026. 

3. The past record of performance of the firm with respect to such factors as control of costs, quality of work, and ability to meet schedules. 

4. The firm’s proximity to and familiarity with the area in which the project is located. 

5. Examples of related work within the past five years, including references. 

6. Documentation of compliance with E-Verify requirements. 

The successful firm will be selected based on the above qualifications with Number 2 being the highest priority. Contract price will be negotiated and a contract will be entered into with the successful firm, contingent upon the approval of Cole County to ensure appropriate procurements standards have been followed and the contract meets all federal requirements. As funds are readily available, work can begin immediately upon Cole County approval, and execution of professional services contract. 

The above information should be submitted to the City Clerk no later than WEDNESDAY, FEBRUARY 1, 2023 by 4:00 PM. Please submit six (6) copies of your Letter of Interest and Statement of Qualifications and note “RFQ #2023.01 City Park Improvements Project” on outside of envelope. Submittals may be mailed to the City of Russellville, Missouri, ATTN: City Clerk, P O Box 128, Russellville, MO 65074. For delivery by UPS/FedEx or in person: City of Russellville, 13203 Railroad Avenue, Russellville, MO 65074. For more information, contact City Clerk Jan Wyatt at 573-782-3511 or via email at 

Jan Wyatt 

Russellville City Clerk 

The City of Russellville is an Equal Opportunity Employer and invites the submission of proposals from minority and women-owned firms and disadvantaged business enterprises. 

After many years of planning, project development, financing, design, and construction, the new state-of-the-art Moving Bed Biofilm Reactor (MBBR) Wastewater Treatment Plant (WWTP) went online in September 2020, receiving domestic wastewater from the City’s sanitary sewer collection system. This was a significant and major milestone for the community. Upon closeout of the 2.9-million-dollar project, the Department of Natural Resources released the City of Russellville from the Abatement Order on Consent (AOC) issued August 2017 for non-compliance with the requirements of the City’s NPDES Operating Permit for the 3-cell lagoon. The funding package included USDA-Rural Development low-interest loans ($1,354,000) with matching $830,000 grant; Community Development Block Grant Program grant ($500,000); the Missouri Department of Natural Resources Rural Sewer grant ($123,200), and city matching funds of $139,000. The new WWTP provides optimum treatment of the city’s wastewater, operating in full compliance and in accordance with the operating permit.

The City extends its appreciation to our partners who made this project a reality: The engineers of Bartlett and West, KCI Construction Company, USDA-Rural Development, Community Development Block Grant Program, the Missouri Department of Natural Resources, Missouri Rural Water Association/Missouri Public Utilities Commission providing interim financing, Newman, Comley & Ruth (legal counsel), the Mid-Missouri Regional Planning Commission (grant administration), PeopleService staff and management (operators of the plant), and our citizens and customers who approved the original bond issue for this critically needed project. The new WWTP has sufficient capacity to accommodate future residential and commercial growth, and will meet our wastewater treatment needs well into the future.

The onset of COVID-19 in the spring of 2020 has completely changed how businesses, including the city, conduct business and provide services to customers. The health of safety of our customers and visitors to City Hall and our staff is paramount. We took advantage of the time City Hall was closed to the public to make important changes to City Hall, improving access into the building. A new ADA ramp was installed, the adjoining sidewalk along Simpson Street was improved, and a new ADA-compliant entrance door, complete with an automatic door opener, was installed, and the exterior of the building was painted. The City now has the capability to hold public hearings, town halls, and other meetings that require ADA accessibility.

As the city-funded ADA Access Project was underway, COVID relief in the form of CARES Act grants became available. Two CARES Act grants totaling $21,970 were awarded by Cole County Commission in 2020 (November and December) for a project to improve the interior of City Hall. Plans were implemented to construct a new customer counter and reception area inside the front doorway, providing critical separation for the customer and the clerk. An ADA/wheelchair-accessible desk was also included. New waterproof vinyl plank flooring was installed, allowing for improved cleaning capability; the HVAC system was upgraded to improve air quality within the building, new overhead lighting and improvements to the Clerk’s desk area were installed. Plexiglas shields, touchless hand sanitizers, and touchless hand dryers were installed at City Hall and at the City Park Shelter House. City Hall reopened to the public in April 2021 and the Shelter House became available for rent once again. We extend our thanks to our customers for your patience during the shutdown and construction.

A groundbreaking ceremony was held on July 9, 2021, to kick off the construction of the important Stormwater Improvements Project. This cooperative project was financed through grant funds provided by the Community Development Block Grant Program (CDBG) and the Cole County Commission. The city originally applied for funding through the Cole County Small Community Cooperative Project Program, receiving a $220,000 grant. We leveraged this award as matching funds to apply for CDBG grant funds. A $500,000 grant was awarded for the project, with the city committing $7,000 cash to complete the funding package for the project. The project will focus on improving stormwater drainage in localized areas including Marion Street, Valley Drive, and Hill Crest Drive, and Simpson Street near Route C. Work will include the reconstruction of Marion Street including the addition of curb and gutter and detention mechanisms to accommodate and direct stormwater and snowmelt in low-lying areas. Work will include the reconstruction of Marion Street including the addition of curb and gutter and detention mechanisms to accommodate and direct stormwater and snowmelt in low-lying areas.

Bids were received May 2021, with Marty Masters Landscaping and Construction (MMLC) of Eugene, Missouri submitting the low bid of $498,174.00. With the approval of the Cole County Commission and the CDBG Program, the project was expanded to include additional work due to the low bid received from MMLC for the original scope of work. Additional work in the amount of $104,253 was added to include drainage work west of Marion Street, curb and gutter at Simpson Street (near ditch work), repaving of Simpson Street from Route C to Railroad Avenue, repaving of the north end of Marion Street (Brown Lane to Jefferson Street) that will provide a new driving surface on Marion from Route C to Jefferson Street. Construction is scheduled for completion in December 2021.

In 2020 the town of Russellville contracted with the Mid-Missouri Regional Planning Commission for technical assistance in developing their Comprehensive Plan. The Mid-Missouri Regional Planning Commission provides 6 counties in central Missouri with technical assistance and planning. The Russellville Comprehensive Planning process was largely City staff driven with opportunities for public input and participation along the way. Click here to read the plan.

The City of Russellville participated in the development of the Cole County Hazard Mitigation Plan. Click here to read the plan.