REQUEST FOR PROPOSALS AMENDMENT NO. 1
Lead Service Line Inventory
The City of Russellville, Cole County, Missouri, is requesting COST PROPOSALS for services to complete a Lead Service Line Inventory (LSLI), including the completion of the LSLI spreadsheet that will adhere to 40 CFR 141.84. Funding for the project is provided by a grant awarded by the Missouri Department of Natural Resources’ American Rescue Plan Act (ARPA) through the Financial Assistance Center, and local funds.
AMENDMENT #1/SECTION #1 to NOTICE PUBLISHED MARCH 31, 2023: State of Missouri
Annual Wage Order No. 29 is in effect for this project. The following documents are required of the successful bidder: Domestic Products Procurement Law, RSMO 34.350-34.359 Certification; MoDNR Certification Regarding Debarment and Suspension; EPA Form 6600-06 Certification Regarding Lobbying; Disclosure of Lobbying Activities (as applicable); Affidavit of Work Authorization; and MoDOL Affidavit of Compliance with the Prevailing Wage Law. Please contact Jan Wyatt, City Clerk at 573-782-3511 or email firstname.lastname@example.org for a copy of the wage order and the above listed documents.
AMENDMENT #1/SECTION #2: Please provide separate bid prices for Option #1: PeopleService, Inc. providing backfilling/site restoration using the material you will provide; and Option #2: Bid price to provide all services including materials, backfilling, and site restoration to complete the project. Please contact James McCoy at 573-338-4001 with any questions.
Lead Service Line Inventory
The City of Russellville, Cole County, Missouri, is requesting COST PROPOSALS for services to complete a Lead Service Line Inventory (LSLI), including the completion of the LSLI spreadsheet that will adhere to 40 CFR 141.84. Funding for the project is provided by a grant awarded by the Missouri Department of Natural Resources’ American Rescue Plan Act (ARPA) through the Financial Assistance Center, and local funds. The city has an estimated 352 meters/service lines that must be surveyed, including those water customers outside the city limits of Russellville.
The objective and ultimate goal for this project is the completion of the LSLI in accordance with EPA and MoDNR mandates.
Project and Location: All existing water service line connections on the customer’s side of the water meter are to be exposed, identified, documented (LSLI spreadsheet), and mapped on Diamond Maps. This documentation and mapping are to be the property of the City of Russellville. Bidder must include costs for the procurement and delivery of all backfill materials required for the complete restoration of all private property disturbed by the investigations.
Successful bidder will be required to call in all required Missouri One Call System locates, provide all safety equipment, make provisions for traffic control, and provide for temporary cover over all open areas until backfilled. PeopleService staff be responsible for the backfilling of all potholing and hydro evacuation sites with above mentioned backfill materials.
Records Review: Available records that may help to determine the presence, absence, or likelihood of lead in service lines will be made available to the successful bidder. Records to review may include, but are not limited to: Construction records, building codes or ordinances, record drawings, system maps, specifications from previous infrastructure projects, construction contracts, meter or service line replacement records, etc.
In-Field Verification: Methods can include potholing or excavating (mechanical or vacuum) service lines to determine the material present; and/or visual inspection of service lines including inside a home or building. PeopleService and the City of Russellville will be responsible for contacting property owners/tenants and securing right of entry for interior inspections.
Administrative: Completion and Submission of the Missouri Department of Natural Resources Lead Service Line Inventory Spreadsheet, by October 16, 2024 or sooner; enter location and details of each surveyed site into the city’s Diamond Map program, preparation of and submittal of hardcopy report of the details of surveyed service lines to the city; assistance to City Clerk with preparing grant reimbursement requests as requested/required; attendance at limited Board of Aldermen meetings to report on Inventory progress.
Selection Process: The City of Russellville shall award the contract to the proposal that best meets the various project objectives and requirements, and reserves the right to accept or reject any or all bids and to waive any formal defects or irregularities in the bids, when deemed to be in the interest of the city.
Sealed Proposal Submittal: Provide a written and signed proposal including 1. Bidder’s company name, address, contact information, principal officers and key project personnel; list of equipment; 2. Bidder’s ability to provide and deliver qualified personnel having the knowledge and skills to effectively and efficiently execute the required services; 3. Bidder’s familiarity with the area; 4. Past performance history and ability to deliver the proposed services in a timely manner; 5. Schedule for the required work; 6. Price proposal for the above services and backfill materials. 7. Please be advised that the contractor’s contract will include documents required by MoDNR (city will provide): Certificate Regarding Disbarment and Suspension Form 2022-03-25; Certificate Regarding Lobbying Activities EPA Form 6600-06; Business Entity Certification / Affidavit of Work Authorization; ARPA Domestic Product Certificate; and E-Verify Compliance. Clearly label outside of envelope “RFP 2023.01 LSLI” and submit no later than 4:00 pm, TUESDAY, MAY 9, 2023, ATTN: Jan Wyatt, City Clerk, at 13203 Railroad Avenue, P O Box 128, Russellville, MO 65074. Please use the City Hall physical address for UPS/FedEx deliveries, and contact City Clerk if you wish to deliver in person. Site Visit: Bidders are welcome and encouraged to schedule a site visit. Please contact PeopleService Lead Operator James McCoy, at 573-338-4001 or email email@example.com, with any questions relating to this project and/or to schedule a site visit. The City of Russellville is an Equal Opportunity Employer.
REQUEST FOR QUALIFICATIONS
PROFESSIONAL ENGINEERING, DESIGN, AND INSPECTION SERVICES
The City of Russellville, Missouri requests Letters of Interest and Statements of Qualifications for professional engineering services, including design services, development of plans, specifications, cost estimates, and bid documents, and construction inspection services, to assist in a project to improve the Russellville City Park. The $222,466 project will be funded in part through a Cole County American Rescue Plan Act (ARPA) Grant of $50,000, combined with the City’s American Rescue Plan funds in the amount of $167,466, and city matching funds of $5,000. Your Letter of Interest should not exceed five (5) pages total, and should include any information which might help us in the selection process, such as the persons or team you would assign to each project, the backgrounds of those individuals, and other projects your company has recently completed, or are now active.
Information provided to the City of Russellville must include at a minimum:
1. The specialized experience and technical competence of the firm with respect to park and recreation projects that could include basketball and pickleball court rehabilitation and/or construction; gravel parking lot construction, and drainage control as needed. Miscellaneous items, such as lighting, fencing, rubberized mulch for the playground, will be added as alternates in the event prices come in lower than expected. Cost estimates will determine the full scope of work to be bid including any add or deduct alternates.
2. The capacity and capability of the firm to perform the work in question, including specialized services and bidding within a period of twenty-four months beginning April 1, 2023. ARPA Funding must be obligated by the end of calendar year 2024 and expended by the end of calendar year 2026.
3. The past record of performance of the firm with respect to such factors as control of costs, quality of work, and ability to meet schedules.
4. The firm’s proximity to and familiarity with the area in which the project is located.
5. Examples of related work within the past five years, including references.
6. Documentation of compliance with E-Verify requirements.
The successful firm will be selected based on the above qualifications with Number 2 being the highest priority. Contract price will be negotiated and a contract will be entered into with the successful firm, contingent upon the approval of Cole County to ensure appropriate procurements standards have been followed and the contract meets all federal requirements. As funds are readily available, work can begin immediately upon Cole County approval, and execution of professional services contract.
The above information should be submitted to the City Clerk no later than WEDNESDAY, FEBRUARY 1, 2023 by 4:00 PM. Please submit six (6) copies of your Letter of Interest and Statement of Qualifications and note “RFQ #2023.01 City Park Improvements Project” on outside of envelope. Submittals may be mailed to the City of Russellville, Missouri, ATTN: City Clerk, P O Box 128, Russellville, MO 65074. For delivery by UPS/FedEx or in person: City of Russellville, 13203 Railroad Avenue, Russellville, MO 65074. For more information, contact City Clerk Jan Wyatt at 573-782-3511 or via email at firstname.lastname@example.org
Russellville City Clerk
The City of Russellville is an Equal Opportunity Employer and invites the submission of proposals from minority and women-owned firms and disadvantaged business enterprises.
After many years of planning, project development, financing, design, and construction, the new state-of-the-art Moving Bed Biofilm Reactor (MBBR) Wastewater Treatment Plant (WWTP) went online in September 2020, receiving domestic wastewater from the City’s sanitary sewer collection system. This was a significant and major milestone for the community. Upon closeout of the 2.9-million-dollar project, the Department of Natural Resources released the City of Russellville from the Abatement Order on Consent (AOC) issued August 2017 for non-compliance with the requirements of the City’s NPDES Operating Permit for the 3-cell lagoon. The funding package included USDA-Rural Development low-interest loans ($1,354,000) with matching $830,000 grant; Community Development Block Grant Program grant ($500,000); the Missouri Department of Natural Resources Rural Sewer grant ($123,200), and city matching funds of $139,000. The new WWTP provides optimum treatment of the city’s wastewater, operating in full compliance and in accordance with the operating permit.
The City extends its appreciation to our partners who made this project a reality: The engineers of Bartlett and West, KCI Construction Company, USDA-Rural Development, Community Development Block Grant Program, the Missouri Department of Natural Resources, Missouri Rural Water Association/Missouri Public Utilities Commission providing interim financing, Newman, Comley & Ruth (legal counsel), the Mid-Missouri Regional Planning Commission (grant administration), PeopleService staff and management (operators of the plant), and our citizens and customers who approved the original bond issue for this critically needed project. The new WWTP has sufficient capacity to accommodate future residential and commercial growth, and will meet our wastewater treatment needs well into the future.
The onset of COVID-19 in the spring of 2020 has completely changed how businesses, including the city, conduct business and provide services to customers. The health of safety of our customers and visitors to City Hall and our staff is paramount. We took advantage of the time City Hall was closed to the public to make important changes to City Hall, improving access into the building. A new ADA ramp was installed, the adjoining sidewalk along Simpson Street was improved, and a new ADA-compliant entrance door, complete with an automatic door opener, was installed, and the exterior of the building was painted. The City now has the capability to hold public hearings, town halls, and other meetings that require ADA accessibility.
As the city-funded ADA Access Project was underway, COVID relief in the form of CARES Act grants became available. Two CARES Act grants totaling $21,970 were awarded by Cole County Commission in 2020 (November and December) for a project to improve the interior of City Hall. Plans were implemented to construct a new customer counter and reception area inside the front doorway, providing critical separation for the customer and the clerk. An ADA/wheelchair-accessible desk was also included. New waterproof vinyl plank flooring was installed, allowing for improved cleaning capability; the HVAC system was upgraded to improve air quality within the building, new overhead lighting and improvements to the Clerk’s desk area were installed. Plexiglas shields, touchless hand sanitizers, and touchless hand dryers were installed at City Hall and at the City Park Shelter House. City Hall reopened to the public in April 2021 and the Shelter House became available for rent once again. We extend our thanks to our customers for your patience during the shutdown and construction.
A groundbreaking ceremony was held on July 9, 2021, to kick off the construction of the important Stormwater Improvements Project. This cooperative project was financed through grant funds provided by the Community Development Block Grant Program (CDBG) and the Cole County Commission. The city originally applied for funding through the Cole County Small Community Cooperative Project Program, receiving a $220,000 grant. We leveraged this award as matching funds to apply for CDBG grant funds. A $500,000 grant was awarded for the project, with the city committing $7,000 cash to complete the funding package for the project. The project will focus on improving stormwater drainage in localized areas including Marion Street, Valley Drive, and Hill Crest Drive, and Simpson Street near Route C. Work will include the reconstruction of Marion Street including the addition of curb and gutter and detention mechanisms to accommodate and direct stormwater and snowmelt in low-lying areas. Work will include the reconstruction of Marion Street including the addition of curb and gutter and detention mechanisms to accommodate and direct stormwater and snowmelt in low-lying areas.
Bids were received May 2021, with Marty Masters Landscaping and Construction (MMLC) of Eugene, Missouri submitting the low bid of $498,174.00. With the approval of the Cole County Commission and the CDBG Program, the project was expanded to include additional work due to the low bid received from MMLC for the original scope of work. Additional work in the amount of $104,253 was added to include drainage work west of Marion Street, curb and gutter at Simpson Street (near ditch work), repaving of Simpson Street from Route C to Railroad Avenue, repaving of the north end of Marion Street (Brown Lane to Jefferson Street) that will provide a new driving surface on Marion from Route C to Jefferson Street. Construction is scheduled for completion in December 2021.
In 2020 the town of Russellville contracted with the Mid-Missouri Regional Planning Commission for technical assistance in developing their Comprehensive Plan. The Mid-Missouri Regional Planning Commission provides 6 counties in central Missouri with technical assistance and planning. The Russellville Comprehensive Planning process was largely City staff driven with opportunities for public input and participation along the way. Click here to read the plan.
The City of Russellville participated in the development of the Cole County Hazard Mitigation Plan. Click here to read the plan.
City Hall Repair
The City of Russellville, Cole County, Missouri, is requesting proposals for the repair and reconstruction of the front window area of City Hall. Water intrusion has caused the windows to slip downward in the aluminum frames, with one window cracking from the top. Exterior and interior work will be required. The City has contracted with a glass company for the replacement and installation of the three window panes, who will coordinate with the selected contractor for scheduling. Site visits can be arranged by contacting City Clerk Jan Wyatt at 573-782-3511 or emailing email@example.com. Time is a critical element to prevent further cracking of the panes and damage to the newly renovated interior. Certificate of Insurance in the amount of one million dollars will be required.
Please submit your proposal no later than 4:00 PM, THURSDAY, JULY 6, 2023. Proposals can be mailed to City Hall, ATTN: Jan Wyatt, City Clerk, P O Box 128, Russellville, MO 65074, hand-delivered to 13203 Railroad Avenue (please call first), or emailed to the City Clerk at firstname.lastname@example.org. Mark your proposal RFP 2023.02 - City Hall Repair. This project is funded with city capital improvements funds. The City of Russellville reserves the right to reject any or all bids prior to award. We anticipate the award of the contract at the Board of Aldermen’s regularly scheduled meeting Thursday, July 13, 2023. The City of Russellville is an equal-opportunity employer. Please contact the City Clerk at 573-782-3511 with any questions.
Demolition of Structure
The City of Russellville, Cole County, Missouri, invites the submittal of sealed bids for the demolition of the single-family structure located at 5216 McDavitt Street, Russellville, Missouri. All building components must be removed and responsibly disposed of. Building components, trash, and debris, including any asbestos or other harmful or toxic substances, must be dealt with and disposed of in a proper and lawful manner. The successful bidder must remove everything and leave the premises in clean condition. The lot will be graded, seeded, and mulched. Option No. 1: Bid will include complete removal and proper disposal of all materials including the foundation and basement material; Option No. 2: Bid will reflect the collapse of the foundation and basement, to be buried on site; all other material must be removed and disposed of in a proper and lawful manner. The successful bidder will be certified by the State of Missouri for asbestos removal and will provide a Certificate of Insurance in the amount of one million dollars. Please submit your proposal no later than 4:00 PM, THURSDAY, JULY 6, 2023. Proposals may be mailed to City Hall, ATTN: Jan Wyatt, City Clerk, P O Box 128, Russellville, MO 65074, hand-delivered to 13203 Railroad Avenue (please call first), or emailed to the City Clerk at email@example.com. Mark your proposal RFP 2023.03 - Demolition. The Cole County Circuit Court has issued a court order for this action, with financing provided through city capital improvements funds. The City of Russellville reserves the right to reject any or all bids prior to award. We anticipate the award of the contract at the Board of Aldermen’s regularly scheduled meeting Thursday, July 13, 2023. The City of Russellville is an equal-opportunity employer. Please contact City Clerk at 573-782-3511 with any questions.